Privacy Policy

 

1.Definitions and Interpretation

In this Policy the following terms shall have the following meanings:

 

“Data”	means collectively all information that you submit to the RFU Clubs via the Website.  This definition shall, where applicable, incorporate the definitions provided in the Data Protection Act 1998;
“Cookie”	means a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website.  Details of the cookies used by this Website are set out in Clause 10;
“RFU Club”	means the owner and or administrator of this website which is a Rugby Football Union (RFU) affiliated club;
“UK and EU Cookie Law”	means the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;
“User”	means any third party that accesses the Website and is not employed by an RFU Club and acting in the course of their employment; and
“Website”	means the website that you are currently using and any sub-domains of this site unless expressly excluded by their own terms and conditions.

 

2. Scope of this Policy

This Policy applies only to the actions of RFU Club and Users with respect to this Website.  It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

 

3. Data Collected

Without limitation, any of the following Data may be collected by this Website from time to time:

• name;
• date of birth;
• gender;
• job title;
• profession;
• contact information such as email addresses and telephone numbers;
• demographic information such as post code, preferences and interests;
• financial information such as bank account or credit / debit card numbers;
• IP address (automatically collected);
• web browser type and version (automatically collected);
• operating system (automatically collected);
• a list of URLs starting with a referring site, your activity on this Website, and the site you exit to (automatically collected);

 

4. Our Use of Data

• Any personal Data you submit may be retained by the RFU Club.
• Unless we are obliged or permitted by law to do so, and subject to Clause 5, your Data will not be disclosed to third parties. This does not include our affiliates including the RFU and First Sports International Ltd.
• All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security see Clause 9 below.
• Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
• internal record keeping;
• improvement of our products / services;
• transmission by email of promotional materials that may be of interest to you;

 

5. Third Party Websites and Services

• RFU Clubs may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment processing, delivery of purchased items, search engine facilities, advertising and marketing. The providers of such services have access to certain personal Data provided by Users of this Website.
• Any Data used by such parties is used only to the extent required by them to perform the services that RFU Clubs requests. Any use for other purposes is strictly prohibited.  Furthermore, any Data that is processed by third parties shall be processed within the terms of this Policy and in accordance with the Data Protection Act 1998.
• We will utilise a third party credit card payment processing company to collect payment information, including your credit card number, billing address and phone number. The security of your information is important to us. When you enter sensitive information (such as a credit card number) as part of our service, we encrypt the transmission of that information using industry-standard encryption.

 

6. Links to Other Websites

This Website may, from time to time, provide links to other websites.  RFU Clubs has no control over such websites and is in no way responsible for the content thereof.  This Policy does not extend to your use of such websites.  Users are advised to read the privacy policy or statement of other websites prior to using them.

 

7. Your Right to Withhold Information

• You may access certain areas of the Website without providing any Data at all. However, to use all features and functions available on the Website you may be required to submit certain Data.
• You may restrict your internet browser’s use of Cookies. For more information see Clause 10.

 

8. Accessing your own Data

You have the right to ask for a copy of any of your personal Data held by RFU Clubs (where such data is held) you should contact the RFU Club as a small fee may be payable.

 

9. Security

• Data security is of great importance to RFU Clubs and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected via this Website.

 

10. Cookies

• This Website may place and access certain first party Cookies on your computer. First party cookies are those placed directly by RFU Clubs via this Website and are used only by RFU Clubs.  RFU Clubs uses Cookies to improve your experience of using the Website and to improve our range of products and services.  RFU Clubs has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.
• By using this Website you may receive certain third party Cookies on your computer. Third party cookies are those placed by websites and/or parties other than RFU Clubs.  Third party cookies are used on this Website for analytical reporting purposes and are detailed in below.  These cookies are not integral to the services provided by the Website.
• All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.
• Before Cookies are placed on your computer, subject to sub-Clause 10.5 and sub-Clause 10.8, you will be prompted to request your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling RFU Clubs to provide the best possible experience and service to you.  You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
• Certain features of the Website depend upon Cookies to function. UK and EU Cookie Law deems these Cookies to be “strictly necessary”.  Your consent will not be sought to place these Cookies.  You may still block these cookies by changing your internet browser’s settings as detailed below.
• This Website uses analytics services provided by Google analytics. Website analytics refers to a set of tools used to collect and analyse usage statistics, enabling us to better understand how Users use the Website.  This, in turn, enables us to improve the Website and the products and services offered through it.  You do not have to allow us to use these Cookies, as detailed below, however whilst our use of them does not pose any risk to your privacy or your safe use of the Website, it does enable us to continually improve our Websites.
• The analytics services used by this Website use Cookies to gather the required information. Certain of these Cookies may be placed immediately when you decide to visit the Website and it may not be possible to obtain your prior consent.  You may remove these Cookies and prevent future use of them by following the steps set out below.
• The analytics services used by this Website uses, but is not limited to, the following Cookies:

 

Name of Cookie	First / Third Party	Provider	Purpose
_ga	Third	Google Analytics	Used to distinguish users.
_gat	Third	Google Analytics	Used to throttle request rate.
__utma	Third	Google Analytics	Used to distinguish users and sessions.
__utmt	Third	Google Analytics	Used to throttle request rate.
__utmb	Third	Google Analytics	Used to determine new sessions/visits.
_utmz	Third	Google Analytics	Stores the traffic source or campaign that explains how the user reached this site.
_utmv	Third	Google Analytics	Used to store visitor-level custom variable data.

 

• You can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies.  By default, most internet browsers accept Cookies but this can be changed.  For further details, please consult the help menu in your internet browser.
• You can choose to delete Cookies at any time however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
• It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.

 

11. Changes to this Policy

RFU Clubs reserves the right to change this Policy as we may deem necessary from time to time or as may be required by law.  Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the Policy on your first use of the Website following the alterations.